How moving company quotes work
While many moving companies provide instant quotes on their websites, these quotes are only ballpark estimates, so they’ll only provide a rough idea of what you’ll spend. Every move is different, so an estimate based simply on how many rooms your home has can be misleading. That’s why you’ll typically receive the most accurate quotes from movers who inspect your home in person.
You’ll typically receive more accurate quotes from movers who inspect your home in person.
For instance, Steve, a reviewer from North Carolina, said that their original ballpark quote for moving their parents’ belongings was “way off” due to a full attic they didn’t know about. This uncertainty is why most companies prefer to see your home in person at some point before the move.
If you’re moving across state lines, your mover must follow rules established by the Federal Motor Carrier Safety Administration (FMCSA). These rules say interstate movers must provide written estimates and that if you’re moving from within 50 miles of the mover’s (or moving broker’s) location, they have to base the estimate on a physical survey of your belongings unless you waive the requirement in writing.
Types of moving estimates
You may hear some unfamiliar terms thrown around regarding moving quotes and estimates. It’s important to understand which type of estimate a company provides — and which type you want.
Nonbinding moving estimate
A nonbinding moving quote is a document with the mover’s best guess of your moving expenses. Although the actual bill may run much higher than the nonbinding estimate, your mover can only require you to pay up to 110% of the written quote at the time of delivery. You’ll be billed for any remaining charges later.
Binding moving estimate
If the mover gives you a binding quote, the company is required to honor the price it provides you as long as nothing changes. If you only move the items listed on the inventory sheet, the final price should match what appears on the binding estimate.
Binding-not-to-exceed moving estimate
A binding-not-to-exceed estimate is the same as a binding estimate, except you'll pay less than the quoted price if your items weigh less than what's estimated.
How do movers calculate moving quotes?
Moving quotes are calculated differently based on the type of move, among other factors.
- Moving distance: Local movers typically charge by the hour, though the number of movers needed is also a factor. If you’re moving across the country, your quote will primarily be based on the weight of your belongings rather than an hourly rate.
- Location: Moving costs tend to be more expensive in cities or very populated areas.
- Home size: Moving costs tend to be higher the bigger your home is (and the more stuff you have).
- Time of year or week: It’s typically more expensive to move during the spring or summer and on weekends.
- Extra services: Adding extra services and specialized needs add to the total cost.
» MORE: How much do movers cost?
Moving company services that may cost extra
Moving companies typically charge for extra services or certain conditions that make moving more difficult. Talk to your mover about all the services it charges extra for, and ensure the mover includes everything you need in a quote and on your written estimate.
Stairs
If movers have to carry items up or down any stairs, they’ll likely charge an additional fee. One flight is typically included, but this isn’t always the case. If either your old or new house has stairs, ask if the company charges a stair fee and make sure this fee is included in the written estimate.
Long-carry service
If movers have to carry furniture and boxes a long way from your house to the truck, you can expect them to charge a long-carry (or long-haul) fee. The written estimate should specify the maximum distance the movers will carry before this fee applies. If it doesn’t, ask the movers to specify this distance in writing.
Shuttle service
If a large moving truck or semitruck can’t park close to your house, the moving company will need to use a smaller truck or van to shuttle items from the house to the truck or vice versa.
Ask the moving company about the size of its pickup and delivery trucks. If power lines or lack of parking will prevent the truck from getting to your home, ask about the fee for a shuttle service and factor that into your final cost. A company with a slightly higher rate per pound might be cheaper in the long run if it uses a smaller truck to pick up and deliver shipments.
Packing
Most moving companies offer packing services. You’ll pay a premium for this option, but it may be worth the price if you have limited mobility or you’re looking for a low-stress move. All fees for packing services and materials should be clearly listed on the estimate. You can have the company box everything or only specific items. Some moving companies charge per item, while others charge per hour.
Large items
If you need to move a piano, a large safe or any other especially heavy items, discuss this with the moving company in advance. Not all companies are capable of handling these items, and those that are will likely charge an additional fee. These items should be listed on your moving inventory with a special note if there’ll be an extra charge for moving them.
Last-minute changes
If you have to change the date of your move or if you decide to take more items than you originally planned, you might incur additional fees. Though most companies can accommodate last-minute changes, these adjustments might mean a company has to replan or provide more staff.
Gratuity
It’s often appropriate to tip the moving crew, and a standard tip is about $20 to $50 per day per mover. Adjust this amount based on the quality of the service provided and the time spent at your house.
If the moving company says that you shouldn’t tip the moving crew, honor that request. Tipping the movers anyway could cause problems for them with their supervisors.
» RELATED: How to make a moving budget
How moving insurance affects moving costs
Basic insurance is typically included in the cost of your move, but if you opt for additional coverage, this can increase your total costs significantly.
Movers must accept liability for your items while they have the shipment, but that doesn’t mean you’ll be reimbursed the cost of replacing an item if it’s damaged during the move. Your written moving estimate should specify the type of moving insurance coverage the mover will provide.
Full-value protection moving insurance
With full-value protection moving insurance, movers are typically required to pay for a damaged item, repair it or replace it. The exact cost of this insurance will vary by mover.
Limited-value moving insurance
Limited-value coverage, also called released value coverage, is based solely on the weight of your items. For interstate moves, the moving company must legally accept liability at 60 cents per pound per item. So, if the movers drop your new 42-inch TV that weighs 30 pounds, the company will only reimburse you $18.
Talk to your mover and read the fine print on your written estimate and other paperwork to understand your protection.
Third-party insurance
Several third-party companies offer moving insurance. Like purchasing full-value coverage from your mover, this option costs extra, but it might be worth it. For these policies, you typically declare an overall value and select a deductible amount. Read the policies carefully and check online reviews to choose an insurer with a good reputation.
Tips for getting moving quotes
Keep the following in mind as you review quotes and choose a moving company:
1. Don’t sign blank documents
Don’t sign blank or incomplete estimates, and don’t use any moving company that asks you to do so. According to the FMCSA, the only information that might not appear in legitimate paperwork are the weight of your belongings (for nonbinding estimates) and unforeseen charges from transit.
If the mover asks you to sign incomplete documents the day of the move, tell them you need to reschedule and then use a different moving company. A mover can scam you by having you sign an incomplete estimate and then adding charges you never agreed to.
2. Choose interstate movers that charge based on weight
Most legitimate long-distance movers charge based on the shipment’s weight. A few moving companies charge based on the volume of your cargo measured in cubic feet, but it’s much easier for a moving company to overcharge you this way. Your best bet is to ask how the company figures its rates and to only get complete quotes from ones that charge per pound.
3. Get an accurate inventory list
When you get the written estimate, the moving company should also provide a full inventory list of everything it will move. The inventory is sometimes called a cube sheet or a table of measurements. Get a copy and check it carefully for accuracy. Make sure each piece of furniture is on the list, including smaller items like end tables. It should also include an approximate number of boxes.
4. Consider your moving date
The time of year significantly affects moving costs, with higher charges more common during the summer. When you get your quote, ask whether the price would change if you adjusted the date by a few days or weeks.
Also, ask how long the quote is good for. If you wait too long to book the move, you may need to get a new quote.
How to get a moving quote
To get a moving estimate, start by researching top moving companies near you. Different moving companies have varying quote processes, so see what’s available from the movers you’re interested in. It’s generally best to get quotes from at least three moving companies.
Often, movers provide a simple estimate online and then schedule an in-person follow-up to survey your belongings and give you a more detailed quote. Quotes are generally free, but it’s worth checking to make sure.
If you proceed, follow these steps to get an accurate quote:
- Provide information about your move, such as the number of miles you’re traveling, pieces of furniture and obstacles like stairs.
- Schedule a home visit with the moving company to confirm the details.
- Compare quotes from each company. Ideally, these quotes will be the same type of quote, such as binding or nonbinding.
- Finalize and schedule your move.
FAQ
How many moving quotes should I get?
We recommend you gather quotes from at least three moving companies in your area. This should help provide some context to the prices you’re seeing and help you spot potential red flags, like a price that’s drastically higher or lower than the competition offers.
How can I avoid moving scams?
To avoid moving scams, always verify a mover's license with the FMCSA. It’s also smart to pay with a credit card for better fraud protection and carefully read contract terms to ensure all details are included before signing. Also, make sure to keep an accurate inventory of your belongings. If you can, plan your move well in advance, and get moving company recommendations from trusted sources.
Should I move myself or hire movers?
If you have the time, ability and patience, a do-it-yourself (DIY) move could save you money, particularly with local moves. Hiring movers can save you a ton of time and work, though, and a good moving company can eliminate some of the stresses of moving.
Article sources
ConsumerAffairs writers primarily rely on government data, industry experts and original research from other reputable publications to inform their work. Specific sources for this article include:
- Federal Motor Carrier Safety Administration, “Tips for a Successful Move.” Accessed June 3, 2026.
